osapiens HUB for Supplier Lifecycle Management
Stop chasing supplier information over email. The osapiens Supplier Portal is the central interface between you and your suppliers. While they self-serve through guided questionnaires, you steer onboarding, qualification and re-qualification from one place.
Qualification shouldn't live in your inbox.
For most companies, qualifying suppliers means emails, lots of it. Requests go out one by one, answers come back in different formats, evidence ends up scattered across inboxes, shared drives and spreadsheets. So no one can say for certain whether a given supplier's file is actually complete. When an auditor asks, the struggle begins.
The fix isn't a tidier inbox. It's a shared portal. When suppliers enter their own data through one guided system, qualification stops being outreach you chase and finally becomes a structured process you can document, track and steer.
From supplier onboarding to ongoing lifecycle management
Onboard suppliers, regulation by regulation
Rely on the platform’s pre-built questionnaire templates for EUDR, LkSG, CBAM and PPWR – or build your own template – and send it to new suppliers via the osapiens Supplier Portal. No emails needed at all.
Suppliers answer once, share many
Your supplier completes your questionnaire in the Supplier Portal, guided by AI-assisted suggestions and NACE-code prediction to keep inputs accurate. If your supplier already uses the osapiens Supplier Portal, their existing data pre-populates the form. Less effort for your suppliers, faster responses for you.
Review, then sync automatically
Reviewing and qualifying supplier input follows clear, automated workflows. Every response is turned into a task, assigned to a specific owner with a deadline. Once approved, data flows straight into the supplier profile: no re-keying, no parallel records.
Re-qualify without remembering to
The lifecycle doesn't end at onboarding. When a certificate is about to expire or a new regulation lands the platform triggers re-qualification automatically and notifies your team. Your supplier files stay current on their own, not just at audit time.
Frequently asked questions
The Supplier Portal is the interface your suppliers use to submit data, documents and questionnaire responses directly to you, replacing scattered email requests with one guided, structured process. It's free for suppliers to use, available in 29 languages, and requires no software on their side.
The osapiens HUB includes ready-to-use questionnaire templates for the major supply chain regulations, including EUDR, LkSG, CBAM, PPWR and NIS2. You can send these as they are, adapt them to your own requirements, or build custom questionnaires for any internal standard – all from the same supplier profile.
When a supplier completes a questionnaire in the osapiens Supplier Portal, their responses are stored against their own profile. If they already use the portal for another customer, relevant existing data pre-populates the form, so they spend less time re-entering the same information, and you receive faster, higher-quality responses.
Once a supplier submits their responses, your team reviews and qualifies them through a structured workflow – every response becomes a task with a clear owner and deadline. Approved data then flows straight into the supplier profile, with no re-keying and no parallel records, so everyone works from the same up-to-date file.
Re-qualification is triggered automatically. When a certificate is about to expire, or a new regulation brings new requirements, the platform flags it and notifies your team – so supplier files stay current throughout the relationship, not just at onboarding or audit time.
One platform to manage 2000+ suppliers: how the Classen Group masters LkSG and EUDR
As a global leader in laminate and design flooring with an extensive supplier network, the Classen Group needed a solution built to scale. With the osapiens HUB, it assesses risk across every supplier automatically, monitors relevant news, and onboards new suppliers fast – without manual, one-by-one checks. LkSG and EUDR now run on a single platform.
